Project Expiry

By default, Nimbus projects are allocated for 6 months. At the end of that period, you will choose whether you wish to renew your allocation for another 6 months, or to delete your project.

4 weeks prior to the project's expiry date, the owner of the project will be notified via email, requesting that they submit a short report on the outcomes of your project over the period, as well as their experience with using Nimbus (as per the third condition of use agreed to at project creation). At this time, they will also be asked if they wish to renew the project for another 6 months.

Project Renewal

If you decide to renew your project, you will be directed to review your original application in https://apply.pawsey.org.au/ . At this stage, you can request to adjust the resources allocated to your project. Once the renewal is approved, your project allocation will be extended by another 6 months from the project's current expiry date.

All non-GPU resources will remain as they are, and no further changes are required. If your project has any vGPU instances, however, they will need to be deleted at the scheduled project expiry date, in order to perform maintenance on the GPU nodes. This maintenance occurs at the end of June and the end of December each year. The vGPU instances can be recreated once GPU maintenance is completed.

Project Locking

If we do not receive a response to the initial email, a follow-up email will be sent 2 weeks later, again requesting confirmation if the project is still required or not. If this email is not responded to either, then at the project expiry date, the project will become locked. What this entails is:

• all existing instances in the project will be shut down, and
• all access to the project (either via the dashboard or the command-line tools) will be revoked.

If the project owner does confirm that the project is no longer required, or they contact us ahead of the project expiry date to inform us that they are done with it, we first confirm that all project data that is still needed has been backed up externally. Once confirmed the project is locked, as above.

Project Deletion

Once a project has been locked, that commences a grace period of 4 weeks. During this time, if the project owner contacts us to request that the project be restored, or that some resources be recovered from the project, the project will be unlocked (that is to say, access to the project is re-applied). During this period, no instances or data are lost.

Once the grace period is over, if no further response is received, then the entire project is permanently deleted (as per the fourth condition of use agreed to at project creation). This includes all resources allocated to the project, including instances, volumes, snapshots, local images, private networks and floating IPs. Your SSH keys are associates with your user account, not your project, so you will retain those. Once the project is deleted, nothing can be recovered.